| Cloud. Your SharePoint sites work with all Microsoft Office 2010 applications, including Word, Excel, PowerPoint, Access, Outlook, InfoPath, SharePoint Designer, and SharePoint Workspace. Judging from the Exchange Server 2019 Now Available post, you could assume that Exchange 2019 does not have a lot of new things to offer. The Microsoft partner that we originally used for our on-premise to cloud migration, recommended that we keep the on-premise Exchange server environment for "ease of administration". Migration savings. The Benefits of Office 365: 1. To make your own consideration whether you prefer Exchange Online or Exchange on-premises, have a look at our comparison chart. Office 365 vs On Premise Exchange Server. A breakdown of Microsoft Exchange Online Advantages and Features. Microsoft has realtime backups and a 99.9% guarantee uptime. If I was building a highly available SharePoint farm with disaster recovery in mind for 50,000 users I may have 14 servers and all corresponding licensing. Check Office 365: Office 365 is Microsoft’s paid subscription cloud platform. After security, the most commonly mentioned area of concern regarding cloud services is reliability. Microsoft monitors the systems continuously for suspicious activity and has a robust incident response protocol in place. Are you migrating to new hardware or new versions of software every 3 years? Depending on the version you choose, you can implement Office on 5 devices per user. Initiate a litigation hold. The beauty of Exchange Online (Office 365) Full scalability at your fingertips Some Office 365 offers include email, calendars, and contact management. The Kernel has multiple tools to meet the requirements of Exchange and Office 365 users – to recover corrupt exchange database, migrate to different platforms, and back up data. In today's economy, many companies can't upgrade all of their desktop systems to the latest operating system. IMAP and POP access are supported, and Exchange Active Sync for mobile devices (Windows phones, Palm devices, iPhone/iPad, and some Android and Nokia devices) is also supported. There are multiple areas of cost savings when it comes to moving into the cloud. Office 365 is an effective and reliable Software as a Service solution that offers a comprehensive set of applications and services to the users. O365 plans for the future. Users can connect to Lync Online directly over the Internet (without having to be on the corporate network via VPN or RAS), but file transfer is not available in that situation. But there are times when you're away from your Office-equipped computer and need to do a quick edit. ... Cloud-based email platforms are a popular alternative to on-premise solutions because of the many benefits that are highlighted below, although there are several risks that should also be considered. If you want to see more cloud content, take a look at our Office 365 and Azure Active Directory categories. Microsoft will automatically apply updates every 90 days instead of manually applying every 3 years on each desktop. You also have the potential to save on hardware, data center space, electricity, repair and maintenance costs. Increased security and real time backups can be done through integrations with third-party solutions like Duo- for multi-factor authentication (MFA), Zix for increased mail security and encryption and SkyKick for backup and disaster recovery, to ensure that your data and your devices are safe. Sherweb makes Office 365 easy so you can focus on your business! To assist your business to make an informed choice, I will provide the advantages and disadvantages of each possible solution. Why the SolarWinds Hack Is a Significant Cybersecurity Event, Safe Online Shopping Tips for the 2020 Holiday Season, Why ADNET is a Cloud-First IT Service Provider. Main: (518) 458-9300. You get the same familiar interface you're used to with traditional Office applications, and documents display the same way they do in the desktop apps. Save on server and storage costs, server licensing, power consumption, etc. This 60-second assessment is designed to evaluate your organization's collaboration readiness. In addition to shifting the burden to Microsoft, there are some other key benefits. Reliability. With a move to the cloud you can leave large scale migration projects behind. Office 365 contains Exchange Online. Power outages (or inconsistent power delivery) and hardware failure are among the biggest risks to reliability.Another critical factor to reliability is ongoing server maintenance. Mac users can also access the Office 365 applications, using OS X 10.5 (Leopard) or 10.6 (Snow Leopard). The services run on Exchange 2010 SP1, SharePoint 2010, and Lync. The Security Development Lifecycle (SDL) is applied to Microsoft Online Services development, deployment, and maintenance. Alternately, if you’re not at a point where you need to upgrade yet and aren’t experiencing any significant setbacks by having an on-premise server, table these considerations for when it is time to upgrade. You get exactly the same basic features you have on your on-premises Exchange platform with a guaranteed service level. We’re here to help! Any effort is now reduced as there is more predictability and less effort on implementations and ongoing troubleshooting. Presence information can also be updated based on Exchange calendar information, and it integrates with SharePoint Online. By moving to Office 365, you get pay-as-you-go pricing, which provides predictability and flexibility. It is because of her excellent relationship building skills and her enjoyment working directly alongside clients that she was inspired to move into her current position as an Engagement Manager. If you don't have Office installed, you can use Office Web Apps to work with your documents in a Web browser. Before we discuss the benefits of Exchange Online, it’s helpful to look at the way you’re currently using email. 1. Easily add or remove services without ordering any equipment or waiting for something physical to be adjusted. Finally, foreign companies or companies in industries that are highly regulated may find a need for an Exchange hybrid environment, as they may be required to host some of their data on-premise for the purposes of security. Even XP Home edition or Media Center edition can be used, although it doesn't support federated identity. Compliance with government and industry regulations is a big deal in today's business world. Microsoft's online services have been designed with security in mind. Advantages of Exchange Online (Office 365) 1. Exchange on-premise will require almost several weeks to take benefit of features like team mailboxes. C5 Insight There are Microsoft 365 plans for home and personal use, as well as for small and midsized businesses, large enterprises, schools, and non-profits. That's where Web Apps come in. According to IT research firm Computer Economics, “organizations fully utilizing cloud computing save on average more than 15% in IT spending, whether measured as a percentage of revenue or on a per-user basis. Microsoft Office 365 services have been certified as compliant with ISO 27001 standards, completed SAS70 Type I and II audits, and achieved the EU Safe Harbor seal. Kristy Reid | June 19, 2019 Data sharing, including desktop and application sharing, whiteboard capability, and document sharing, is supported. We can also migrate any existing on premise exchange to Exchange online, as well as upgrade from previous Exchange versions including active directory. Microsoft has multiple datacenters located all over the world, hosting redundant network architecture. Some Office 365 offers include email, calendars, and contact management. Your SharePoint sites are protected against viruses and malware by Forefront Security for SharePoint. If you’re using a free email service like Gmail, you’re likely running into the problems and complications that arise with using a personal email service in a business context. In your scenario, I understand that you used the exchange server hosted in BitTian and use the MigrationWiz to migrate users to Office 365. Exchange Online vs. Exchange On-Premises Comparison Chart. With so many hardware, software and network variables that could be at fault, of which ‘the business’ side of any firm doesn’t care, IT can now focus on impactful work and be recognized for it. So, in the case of Microsoft Office 365 vs. on-premise, which option is right for you? 5. You can even view files on many popular mobile devices, including Windows phones, iPhone, Blackberry, Nokia, and devices with Opera Mobile 8.65 or Openwave 6.2 and later. Among the users, On-Premises Exchange VS Office 365 is a common trend today. Exchange Online gives you the benefits of Exchange Server 2010 without the cost and overhead of deploying it in-house. Supported file types include both older Office formats (.doc, .xls, .ppt) and the new XML-based formats (.docx, xlsx, pptx). SharePoint Online makes collaboration easy. O365 may reduce costs. And now, we bring you our top 15 reasons to choose Office 365 instead of an on-premise alternative. Whether you’re on-premise or in the cloud – you still need to keep your data safe! 2. Using premises and Office 365 may be an easy solution to achieve regulatory compliance. At this point, we don't use Exchange Online or SharePoint Online - we're all on premise there. There are benefits to each depending on your business and what you’re looking for, but it’s a decision that requires some heavy consideration and a lot of research. After security, the most commonly mentioned area of concern regarding cloud services is … This requires that a federated relationship be set up by the administrators in both companies. To earn your business, we must have your trust, and to earn that we must be transparent with you about how we protect your data. I don't think Office 365 is more reliable than on-premises Exchange, but my expectation is data loss is less likely with Exchange Online. Transparency—With Office 365 in particular, there is one other benefit: transparency. Lync integrates with Outlook so users can find and communicate with others from within Outlook ("click to communicate"). 3. Antivirus signatures are kept up to date, and security measures are applied in accordance with the Microsoft Trustworthy Computing initiative. Thank you for taking the time to view the benefits of exchange online and seeing what exchange on-premise has to offer. You can also purchase it as a standalone service, for providing users with instant messaging, audio and video calling between PCs (PC to PSTN calling is in the works but won't be available at release), Web conferencing, and presence. Your team can easily use email and other O365 applications from anywhere they have access to the internet. Starting with one of the most important factors in choosing a cloud service, security has been the big stumbling block for many companies considering a move to the cloud. While Office 365 licensing is per month, it adapts to the needs of your organization. That's not necessary to use Office 365. Main: (860) 409-1700, 3 Washington Square With any implementation and ongoing administrative effort, this will be minimized as the core foundation of the service will be managed by Microsoft. It is preferred by most of its users for communication and management tasks. You get the same features you have with on premise Exchange, but you only purchase email accounts for the number of users you have, and you can easily increase or decrease these from month to month. Reach out to us at ADNET Technologies if you have any questions about whether Office 365 vs. on-premise is right for your business. Office 365 applications are accessed through 128-bit SSL/TSL encryption so that if a transmission is intercepted by someone without authorization, they won't be able to read it. Potential for cost savings and greater efficiency. With Outlook 2010, you get all the new Exchange 2010 features, such as conversation view, ignore, MailTips, personal archive, protected voicemail, and voicemail preview. In the case of Office 365, you get Exchange 2010, SharePoint 2010, and Lync 2010 without having to worry about the server infrastructure for any of these offerings. For one thing, with a hybrid Office 365 migration scenario, you don’t simply move your mailboxes to the cloud, you use BOTH O365 and Exchange to now to manage your mailboxes. Microsoft Online Services supports not only Windows 7 and Vista (SP2), but also Windows XP SP3. Microsoft also does regular security audits. Why Do Hidden Taxonomy Catch All Columns Become Visible. Namely, your organization gets to continue to use the software you have been using for years, but you now get to shift the burden onto Microsoft. If there is an outage at one datacenter, another can act as a backup. Per user licensing is comparable, typically cheaper than on-premise licensing. Those who haven’t already made the move can grapple with the decision to follow the pack or keep on with their on premise Exchange environment. An Exchange solution can also be implemented as a hybrid option which allows for IMAP email and Exchange accounts all on the same domain name. Albany, NY 12205 Whether you are upgrading to SharePoint Online, 2010, 2013 or the latest 2016, this checklist contains everything you need to know for a successful transition. Microsoft 365 is a subscription service that ensures you always have the most up-to-date modern productivity tools from Microsoft. Instead of buying enough licenses to cover the maximum number of users in your organization, you can adapt your licenses to fit your needs at any time. Microsoft also does regular security audits. Get the scalability you need. Data will never be lost again as it can be restored in virtual realtime. Cut out costs Users can restore deleted items, including items deleted from the Deleted Items folder. And you can manage documents offline and have everything automatically synchronized back to the server when you reconnect -- a big plus for those who worry that cloud computing means being unable to get work done if you don't have an Internet connection. Users can also transfer files during IM conversations. I assume that you’re not using the hosted exchange service again. And if you, as administrator, delete a user, you can request that the mailbox be recovered for 30 days after the deletion. There is no “better” or “worse” concerning cloud or on-premises Exchange version. While I could virtualize a lot of that, I would still have a bunch of physical hardware and storage needs that would need to be refreshed over time. Assuming your network is running Server 2008 Active Directory on-premises, you can configure Active Directory Federation Services (ADFS) to achieve single sign-on, so that users can log on to the domain and be automatically authenticated to Office 365. You simply don’t have access to these features with an on-premises solution. We are currently running Office 365 in hybrid mode, with an on-premise Exchange 2010 (fully patched) environment, in hybrid mode with Exchange Online. Free up dollars spent on managing an on-premise Exchange server. Also supported is PowerPoint broadcasting, which lets you broadcast your slide shows across the Internet even to people who don't have PowerPoint. The online Web portal for administration works with Internet Explorer 7 or later, Mozilla Firefox 3.x, or Apple Safari 3.x. The complementary paper includes over 12 years of research, recent survey results, and CRM turnaround success stories. This is not an option with Office 365 business email. Finally, we won't be storing anything in the cloud so OneDrive will not be utilized. When you compare both the platforms (Exchange Server and Office 365), it would be quite hard to find that which one is better. No matter where you are or what computer you're using, you have access to Word, Excel, PowerPoint, and OneNote, and you can create or edit content and post it to your SharePoint site or save it in your SkyDrive folder. Instead of replacing servers, swapping harddrives, updating drivers, and on and on, that doesn’t need to take place. Office 365 vs On Premise Exchange can be a difficult decision to make as they are so many factors involved, but hopefully this article will lay them out in a clear and direct manner. 4. For more information on C5 Insight or this blog entry, please  Contact Us. If your organisation has say 20 to 100 employees then probably Office 365 makes good business decision but if your business has over 2000 users then spending in north of $10K per month on licensing cost may not be very desired. Mac users can use Microsoft Entourage 2008 Web Services Edition (free update for those who use Entourage 2008). There are numerous benefits of Office 365 Exchange Online which makes it the first choice of the users. These are almost impossible to deploy on-premises. Exchange Online uses Forefront Online Protection for Exchange (FOPE) to protect mail messages from malware, and it uses anti-spam filtering and antivirus with multiple virus engines. Office 365 vs Exchange On-premise: Compare Them. For sophisticated document creation and manipulation, you need a rich local application. For example, retail organizations that use Office 365 can scale up or down the licenses needed based on season. Generate greater […] Lync Online is the communications service component of Office 365. You’ll always have access to the latest features of the applications in the O365 suite. Farmington, CT 06032 Usually, hosted exchange service and on-premise or on-site exchange server are the same concept. This can mean not being taken seriously by clients or partners, to lacking real and ide… Your company can have up to 1 TB total storage. Tip: Office 365 is now Microsoft 365. The Security Development Lifecycle (SDL) is applied to Microsoft Online Services development, deployment, and maintenance. 9815 Sam Furr Rd, Suite J-275 With the Lync 2010 client software (available at no extra charge), users can send IMs (the text of which is encrypted) and display presence status and monitor presence status of others. One distinct perk of being in the cloud is that O365 is scalable – up, down and quickly! Sites can be accessed via IE 7/8, Firefox 3, or Safari 3.1.2 and through mobile devices including Windows Mobile 6.5.x, Windows Phone 7, Apple iPhone 2.0 and above, and Nokia E and N series. No matter which solution you choose, backup and security are still critical factors. Getting rid of expensive on-premise licensing can mean saving your organization money. O365 also gives you plenty of room to grow and adopt new tools, positioning SharePoint and OneDrive as potential next steps for your business. O365 plays well with others. Client software is Microsoft Lync 2010 for Windows (Communicator for Mac), and the enterprise edition includes the licensing for Office 2010 Professional Plus. Employees can work from anywhere, so your team is able to get things done without having to be in the office. Easily Communicate and Collaborate Inside and Outside Your Organization. O365 stays current. I'm trying to understand the benefits of installing Office 365 Pro Plus versus the on premise .msi versions. On-premise might be a better fit if your business relies heavily on using things like Public Folders. Moving to the Office 365 cloud comes with some key features and benefits. Users can print Word documents and multiple users can edit a document simultaneously. When it’s time to upgrade your mail and collaboration systems, chances are you’ll be hearing about both on-premise and cloud options. I’ve compiled my list of top things to keep in mind when comparing Microsoft O365 and Exchange on-premise. Downtime means lost worker productivity and ultimately costs companies money. You can read more about the security of Microsoft Online Services in this whitepaper. IT can now perform visible work that is recognized and makes the rest of the firm happy with what has been accomplished as they can now see the benefits. 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